The Waverley BIG Awards Privacy Notice

The Waverley BIG Awards Programme and this website are run by the Waverley Joint Chambers of Commerce who are:

  • Cranleigh Chamber of Commerce
  • Farnham Chamber of Commerce
  • Godalming and District Chamber of Commerce
  • Haslemere and District Chamber of Trade and Commerce

In terms of the Data Protection Act 2018 we are what’s known as the ‘Controller’ of the personal data you provide to us. We only collect basic personal data about you which does not include any special types of information. This does however include name, address, email and phone number.

Why we need your data

We need to know your basic personal data in order run the BIG Awards programme and to be able to contact you about your entry. We will not collect any personal data from you we do not need. Our lawful basis for processing your personal information is the consent you provide at various points in the process.

 What we do with your data

If you submit an entry form the personal information contained in the form will be shared with administrators of the awards programme, the judges and the media. You will be asked to provide your consent to this sharing of information when you complete an entry form.

All the personal data we process is processed by our team in the UK however for the purposes of IT hosting and maintenance this information is located on servers within the European Union.

We have a Data Protection regime in place to oversee the effective and secure processing of your personal data.

How long we keep your data

We may keep your personal information for up to two years following the awards ceremony in October 2018. The information will be used for publicity relating to the awards and the participants. After two years the personal information will be deleted.

Website Cookies and Analytics

Cookies are small text files containing a string of characters that can be placed on your computer or mobile device that uniquely identify your browser or device. Cookies allow us to know if your computer or device has visited our site before. Cookies are then used to help understand how the site or service is being used, help you navigate between pages efficiently, help remember your preferences, and generally improve your browsing experience. If you do not wish cookies to be placed on your device you can disable this functionality in your browser. To find our further information about cookies please visit a third-party information site, such as

When you visit our website we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website.

Your rights

 If at any point you believe the information we process on you is incorrect you can request to see this information, and have it corrected or deleted. If you wish to raise a complaint on how we have handled your personal data, you can contact us to have the matter investigated. Please raise your request to:

 If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office